• Complete Registration Packet which includes personal information, authorization for emergency medical attention, transportation and water activity consent form, Good health statement from doctor or parent, special needs statement and fee statement.
• Copy of current immunizations
• Signed acknowledgment of receipt “A Parents Guide to Day Care”
• Signed acknowledgment of receipt of this handbook.
• Child’s character analysis sheet
• 1531 Form for Special Nutrition Program
  

First Day of School:
If your child has never attended Day Care before please feel free to come a little early and spend some time helping your child adjust. After the first day please develop a routine in the mornings to help your child prepare for the day ahead. If your child cries when you leave please don’t keep running back to them. Within the first 10 minutes their crying will usually taper off. If it doesn’t we will contact you and let you know. Adjustment periods vary, but most children are fully adjusted and accustomed to the day care routine within the first 2 weeks. Please dress your child in comfortable PLAY CLOTHES. We get dirty sometimes.

What to bring to school: All items must be marked with your child’s name

• A change of clothes, socks and underwear must remain at the school at all times.
• A coat during the Winter
• A swim suit, towel, bug spray and sunscreen during the Summer
• Sleep mat and blanket
• Favorite blanket or stuffed animal to sleep with
• Infants and toddlers need diapers or pull ups, wipes (which are a shared commodity) and pacifier if used, bottles, sippy cup (clearly marked with permanent marker) and jarred baby food and formula if they are less than 1yr. old and not yet on a table food diet.
  

What NOT to bring to school:

• ANY toys from home, except for “show and tell”
• Candy or other food items. We provide all snacks
• Toy guns, pocket knives or any other dangerous object

Schedule: The Academy is open from 6:30 am to 6:30 PM, Monday through Friday. Please do not bring your child early. We need time to prepare the school for opening. Children must be picked up no later than 6:30 PM. We know that emergencies arise that are beyond your control so we will not charge overtime fees on the first offense, but after that $1.00 per minute will be charged for each minute after 6:35. Excessive tardiness will lead to additional fees. These fees are due when you pick up your child!! Please call in advance if you see you are going to be late.
Example Schedule of your child’s day:

• 6:30 to 8:30 -All ages combined in Big Room for breakfast.
• 8:30 to 11:00 – In age appropriate classes for studies, morning snack and play
• 11:00 to 11:30 – Lunch
• 11:30 to 12:00 – Potty, prepare room for nap
• 12:00 to 2:30 – Nap and/or rest time
• 2:30 to 3:00 – Put away mats, potty, snack
• 3:00 to 5:30 – In age appropriate classes for studies and play
• 5:30 to 6:00 – Some classes combined for classroom cleaning
• 6:00 to 6:30 – All ages combined in Big Room for T.V. to await parents arrival

**weather permitting all children must have outside play. This is required by Child Care Licensing. If your child cannot participate in any part of the daily program please keep them home for the day.

Attendance: Attendance will be taken daily. If your child will not be attending please call and let us know as quickly as possible. This especially applies to School Age children who require pick up for school. It is very upsetting to be searching the school for a child you are suppose to pick up only to discover that they were not at school that day or an friend or relative has picked them up. Also, your child must arrive at school PRIOR to 10:30 am, unless previous arrangements have been made. Children arriving after this time will be sent home for the day.

Early Dismissal: Please try to schedule your child's pick up either before or after nap time (12:00-2:30). Trying to gather a child and his/her things to leave is very disruptive to the other children.

Release of Children: The school is legally responsible for insuring that each child leaves only with an authorized adult. Students will be released only to the persons listed on the enrollment and child care forms in the students files. Appropriate written permission must be on file for each person who is allowed to pick your child up. We will not release a child without written permission from the parents and without a photo I.D from the person picking them up. IN AN EMERGENCY ONLY: If the persons listed on your child's enrollment forms are not available a parent must call and give oral permission along with a brief description of the person to whom will be picking up their child. Plus the persons name and drivers license number. They will have to show their drivers license and be able to provide the last 4 digits of the parents Social Security Number in order to take the child! If this request is made by telephone a staff member will call the parents at the number(s) listed as contact numbers on the enrollment form to confirm the request. WE HAVE TO DO WHAT IS IN THE BEST INTEREST OF YOUR CHILD’S SAFETY

Medications: The only situation where medication will be dispensed at the center is if the nurse is on site and available to give it. Otherwise please make arrangements to come and medicate your child or give at home.

• If medication must be given at school please follow these rules:
• Fill out and sign the medication request form at the front desk
• ALL medicine must be labeled with your child’s name, time to be given, dose, and name of medication. Physician’s name must be on label.
• There must be a date on directions to administer on all prescription medications
• All over the counter medicine must have directions to administer and will not be administered differently. (i.e.. If the medicine says “Consult Physician for 2 years of age or under” we must have a note from the doctor as to how to administer.)

ILLNESS: Please do not bring your children to school if they have any of the following.

• A temperature above normal. Children must be fever free for at least 24 hours before returning to school.
• A rash of any kind
• Diarrhea or vomiting
• Green or Yellow mucous draining from their nose and/or a severe cough.
• Eye infections, mumps, measles, strep throat, chicken pox, lice or any other communicable diseases. **Children having any of the before mentioned must have a Doctors Note to return to school.

We know that is hard to take off work every time your child has the sniffles or is cutting teeth, but if your child is obviously feeling very badly try to make arrangements to stay home with them or take them to the Good Health and Hugs House with 20% discount. They need the warm snugly one- on- one attention during these times that is not always available in a day care environment.

If your child becomes ill during the course of the day we will call you immediately. The child must be picked up from school within 1 hour from the time the call was made

Accidents: In the event of a serious accident parents will be notified as soon as possible. We will seek emergency treatment for the child by dialing 911. We will not transport the child to the hospital, this will only be done by ambulance. Payment for this care/treatment is the responsibility of the parents. We will provide emergency information from your enrollment form to the hospital/Doctor.

Lunches and Snacks: We provide 2 nutritious snacks, breakfast and lunch for your children. Please do not send additional food or snacks for your child. If your child is allergic to or just really opposes a certain food please let us know and we will try to accommodate them. A menu is posted on the bulletin board at the front. All meals are served cafeteria style.

Field Trips: Off campus field trips will be arranged for children ages 3 and up only!! These field trips and any extra fees involved will be posted and announced at least one week prior to the scheduled event. We will abide by the Minimum Standards set forth by the State regarding Child/Staff Ratio and Safety Standards

Inclement Weather: In case of bad weather Oakwood Academy Closes only if the Arlington School District closes. Please listen to the radio and television broadcast for school closing information. We will do 2 severe weather drills a year.

Driveway Safety and Courtesy: Please drive very slowly and careful. Children who are exiting the building may not be paying attention. Please be sure to pull up as far as you can to the top of the curve before exiting your car. DO NOT exit your car before passing the mailbox area. Try to pull as far left or right as possible to avoid blocking other cars passage. DO NOT PARK DIRECTLY IN THE CENTER! Between 5 and 6 o’clock in the evening is the busiest time so if you intend to spend more than 5 minutes visiting with the staff about your child you might want to consider parking in the three spaces provided. You also might consider parking in the rear of the building and entering through the playground. Please be patient and courteous to all other parents and family members who are picking up their children.

Discipline: In order to maintain a fun and educational environment we must enforce a discipline policy. In the event that a child is having a behavior problem we will…..

• Speak to the child, on the child’s eye level, in a positive manner. We will discuss the problem and what the child needs to do to correct it.
• In the event that the talk does not correct the problem, the child will be denied privileges, such as 5 minutes of playtime, dependent upon their age and maturity level.
• If the problem involves the physical injury of the another child or a staff member the child will be removed from the class immediately until the situation is diffused. If a child exhibits violent behavior on a regular basis we will speak to the parents in the hopes of finding a solution. We will also try daily suspensions from the Academy. Parents may be asked to seek professional guidance for their child. If this action is taken then a reasonable amount of time will be allowed for improvement. If no solution is found and the behavior becomes an on going problem the child will be given 1 week to find another child care facility. We have to do what is best for the well being of the other children.

What we will do regarding discipline:

• We will use age appropriate consequences for unwanted behaviors
• We will try to use preventative, not punishing techniques such as, age appropriate time outs, separation form activities, discussions on behavior, redirection to another activity etc.
• We will teach anger management skills
• We will approach each child as an individual and deal with them in a way that is most appropriate for their age level and personality.
• We will train our staff to deal with an array of discipline issues.
• We will use special restraining techniques if a child is uncontrollable and in danger of hurting themselves or another student or staff member

What we will NOT do regarding discipline:

• WE will NEVER deny food as punishment.
• WE will NEVER scream at or intimidate children.
• We will NEVER use corporal punishment.
• WE will NEVER shame or embarrass a child

***We do our best to serve all children. However, we reserve the right to suspend or
terminate care, without notice or cause, as we deem necessary.

FEES:
A one time, non refundable registration fee of $65 is required per child upon enrollment. All NEW students between the ages of toddler and 4 years of age will receive a sleep mat at no additional charge, IF an registration fee is paid by the parent or guardian. There will also be an additional $50 supply fee due on January 1st of each year. This is required of all students. Tuition is due on the Friday prior to services rendered. A $5 a day late charge will apply to all late payments. If tuition becomes over a week late the child will not be able to attend. Return Check fee is $25.00 plus $20.00 late fee. Each child will be given 2 weeks of vacation per year (2 week notice required and you must be enrolled for at least 6 months for each week). Other than those two weeks the full tuition is due even if your child does not attend. You must give at least 1 weeks notice prior to terminating your child’s enrollment with the Academy. If you do not give notice you will be billed for 1 week of child care. If your child is absent for one week without contact from you, he/she will be withdrawn from the roll and you will have to pay that weeks tuition plus registration in order to reenroll. There are NO EXCEPTIONS to any of these policies.

Full Time Care (Birth to 4 years old)

• Infants/Pre-Toddler (0 to 18 month) $150.00 per week
• Toddler (19 months to 23 months) $140.00 per week
• Two year olds $130.00 per week
• Pre-School 3 year olds $120.00 per week
• Pre-School 4 year olds $115.00 per week

Part Time Care (Birth to 4 years old)

• Infants/Pre– Toddler (0 to 18 months) Not Available
• Toddler – 2 day T TH $74.00 per week
• Toddler – 3 day M W F $106.00 per week
• Two’s —2 day T TH $64.00 per week
• Two’s — 3 day M W F $96.00 per week
• Pre-School (3 year olds) — 2 day T TH $59.00 per week
• Pre-School (4 year olds) — 2 day T TH $54.00 per week
• Pre-School (3 year olds) — 3 day M W F $86.00 per week
• Pre-School (4 year olds) —3 day M W F $76.00 per week

Full and Part-time care for School Age (5 to 12 year olds)

• 1/2 Day A. M. Pre-K $85.00 per week
• 1/2 Day P. M. Pre-K $115.00 per week
• School Age w/before and after school transportation $65.00 per week
• School Age w/ after school transportation only $60.00 per week
• School Age full day Summer/Holiday program $115.00 per week*
• School Age Morning Transportation Only $30.00 per week*
• Please Note.. If there are days during a regular school week that are given as Holidays by the AISD and your child stays all day you will be charged an additional $14 per day for the full days. For Full Week Holidays you must pay the *full day price regardless of the number of days your child stays at the center

Drop In Rates: Drop in space is based on availability and even children needing drop in care must provide all the same registration information that a full or part time student provides. You must call after 8 AM to check available space for your child.

• Toddler                $38.00 per day
• Two’s                   $36.00 per day
• 3’s                        $32.00 per day
• 4’s                        $29.00 per day
• School Age $25.00 per day

10% Sibling Discount: For each subsequent child enrolled, providing the first child pays full tuition. Discount is on lesser fee and does not apply to registration fees, supply fees or School age children.

** Tuition is subject to an increase by as much as $1 per day, on the first Monday in September of each year, but is not limited to this amount.

Tuition does not change until the child is of age. The classroom does not determine the rate of tuition.

Misc. Fees:
1) It is the Parents responsibility to keep the Academy informed if any changes need to made in the child’s enrollment files. These changes may include, but are not limited to: Immunization updates, medical information, parents contact numbers, emergency numbers, pick–up lists, etc. If my files are checked by the state and any of the information provided is not current or if due to illness or emergency I discover that your contact numbers are no longer valid, you will be charged a $15 Fee. These files are essential for the well being of your child and the other children in the Academy, so please keep them current!!!

2) If your child becomes ill at school you are required to pick them up within 1 hour. If you do not arrive within the hour your child will either be automatically transferred to the “Good Health and Hugs House” and you will be charged for a full day of care with the nurse, or you will be charged $2.00 for every minute after the first hour has passed. The health and well being of all the children at the Academy is our number one priority.

Misc. Information:
Enclosed in your packet is a 1531 form for the Special Nutrition Program it is imperative that this form is completed upon enrollment and returned to us so that we may receive proper funding. The Special Nutrition Program allows us to ensure that your child receives adequate nutrition. These forms are kept confidential.

• Holidays: The Center will be closed for the following paid holidays:
• New Years Day
• Friday before Easter Sunday
• Memorial Day
• July 4th
• Labor Day
• Thanksgiving Day and the day after
• Christmas Eve and Christmas Day
• In the event that a holiday falls on the weekend, we will be closed either the Friday before and/or the Monday after.
• We close at 12:30 on New Years Eve
  

**Please note: All traditional Holidays (i.e. Halloween, Easter, Christmas, Thanksgiving, etc.) are openly celebrated at this Academy. If you do not wish for your child to participate in holiday parties please make other child care arrangements for them during those times.
We also have optional prayers before eating lunch.

Child Abuse: We are required by Law to report ANY suspected Child Abuse.

Parent Volunteers: We are grateful and excited when parents volunteer to help with special events and field trips. However, to do so we must run a Criminal History check on any parents wishing to volunteer. This process takes about 2 weeks, so please get with us as quickly as possible. Please ask us about our Parent Cooperative Committee Meetings.

Referral Program: Parents will be given $50.00 off their next weeks child care for each family they refer to Oakwood Academy who enrolls as a FULL TIME student. This refers to NEW students only. Students previously enrolled do not count.

Moonlighting Teachers: We know that many times parents ask our staff members to baby-sit their children after hours. Oakwood Academy does not permit teachers to baby sit the academy's students. Moonlighting can and will lead to termination of the employee and the dismissal of the student.

Photographs and Student Directories: We often take photographs of the children at Oakwood Academy during parties, special occasions and everyday activities. These photographs will be used on our web site, in scrapbooks and in other forms of promotional materials. We also create and distribute a “Student Directory” which includes all the CHILDRENS’ names, addresses, and phone numbers. This directory is used to assist parents with birthday invitations and play dates. It is also used by our Parent Cooperative Committee to keep all parents
informed about special events and fund-raisers. IF YOU DO NOT WISH TO HAVE YOUR CHILD(REN)S PHOTOGRAPHS TAKEN OR NAMES AND INFORMATION IN THE STUDENT DIRECTORY YOU MUST GIVE THE OFFICE WRITTEN NOTICE WITHIN 1 WEEK OF RECEIVING THIS HANDBOOK.
Eve
**Please note: All traditional Holidays (i.e. Halloween, Easter, Christmas, Thanksgiving, etc.) are openly celebrated.

Tuition Contract and Parent Acknowledgment

***DO NOT SIGN THIS PAGE UNTIL YOU HAVE READ THIS ENTIRE POLICY HANDBOOK. WE WILL STRICTLY ENFORCE ALL RULES AND POLICIES PRESENTED

I have read and understand the Oakwood Academy Policy Handbook, Especially and Specifically the sections regarding: Attendance; Medications and Illnesses;

Discipline; Tuition and Fees; NSF Checks, Late Payment Fees, Late Pick Up Fees; Misc. Fees; Moonlighting Teachers and Holidays. I understand that by signing this contract I am bound by its’ contents. I agree to abide by these policies and pay my fees in a timely fashion. In the event that I do not abide by these policies, I understand that my child(ren) will not be able to attend this school and will be asked to leave. I understand that these policies and fees are subject to change at the owners discretion, although the owners will do their best to announce any changes at least 10 days prior to the implementation of them.

Parent Signature_____________________________________ Date_______________

Parents Social Security # ______________________________

Parents Drivers License # ______________________________

Child(rens) Name(s) ____________________________________________________

NEW STUDENTS ONLY

Who referred you to Oakwood Academy?

__________________________________

**Parents will be notified as quickly as possible when any changes, amendments or updates are made to this handbook.